Pleasae click here to view the MD-514 Project Reallocation Policy

Please click here to access the MD-514 Project Renewal Policy

Please click here to access the renewal scorecard. 

FY2021 MD-514 Project Ranking Policy


CoC MD-514 will use the following process to rank all project applications in the FY2021  Continuum of Care Program Competition, to accomplish the following objectives:

 

  • To prioritize those activities that are most successful in ending homelessness
  • To maximize funding available to end homelessness in the CoC
  • To maximize the CoC overall application score and ensure the highest possibility of project funding
  • To provide an incentive to all funded providers to monitor and improve their performance, including efficiency with funds, to ensure continued funding with CoC resources
  • Effectively meet HUD policies and priorities

Renewal Projects are scored utilizing objective criteria, including: project quality, past performance, cost effectiveness and contributions made to improve overall system performance. Domestic Violence providers will be evaluated utilizing data generated from a comparable database and are held to the same performance standards as non-domestic violence focused projects. MD-514 will monitor HUD required and local performance and compliance standards throughout the year and incorporate findings into the scoring process.

Once all renewal project scorecards are complete, the Performance Review Committee will preliminarily rank all renewal projects by project type, then by score according to rank order stated below. However, the Performance Review Committee and CoC Board will not make final ranking or funding recommendations until HUD releases the FY2021 CoC Competition Notice of Funding Availability (NOFA). Any unforeseen requirements stated in the FY20201CoC  Competition NOFA may impact ranking priority order, any necessary changes will be finalized and approved by the Performance Review Committee.

Projects with equal scores and same project component type will be ranked based on grant recapture rates, the project with the lower recapture rate will be ranked above the project with the higher recapture rate.


Projects that are renewing for the first time, and subsequently have not completed a full
project year and have not submitted an APR to HUD, will not have a Renewal Project Scorecard. These projects will be reviewed for current progress and compliance; and will be automatically renewed and given ranking priority over new project applications.

New projects are not subject to a renewal project scorecard and will be required to complete a narrative response that will be scored by the Performance Review Committee. New projects will be ranked in score order, below renewing projects.


New projects may be assessed on the following: project design, how the project addresses local priority needs, how the project aligns with local strategies and HUD’s priority to end homelessness, budget appropriateness and accuracy, project match, CoC participation, community collaboration, organizational capacity, use of Housing First and implementation timeline.


There is no guarantee that new project applications will be included in the NOFA submission; exclusion factors may include: a project application scores poorly, the project applicant fails to meet threshold eligibility or limited availability of project funds.


The CoC Planning Grant is non-competitive and is not a ranked project in this competition.


Project Rank Order


Projects will be ranked based on component type, in order of highest to lowest score
1. Renewal permanent supportive housing projects, ranked in order of highest to lowest
percentage score
2. Renewal rapid re-housing projects, ranked in order of highest to lowest percentage
score
3. Renewal Joint TH-RRH, ranked in order of highest to lowest percentage score
4. Renewal TH, ranked in order of highest to lowest percentage score
5. First time renewals that do not have a full year of project performance: PSH, RRH, Joint TH-RRH
6. New projects based on committee score of RFP responses


Project Ranking Adjustment
The Performance Review Committee may adjust individual projects up or down in the ranking order to fulfill HUD priorities, prevent potential losses of funding, and maximize the overall CoC application score. Other considerations to ranking adjustment include:


Renewal Project Score Threshold
All scored renewing projects are subject to an eligibility threshold. Projects that score in the lowest 30% of all Renewal Projects may be moved to a lower ranking status and may be subject to reallocation. For example, the Performance Review Committee may rank a new project above a renewing project that scores in the bottom 10%.


Geography
HUD has determined that geographic diversity is an appropriate consideration in selecting homeless assistance projects in the CoC competition. Likewise, MD-514 recognizes that geography is an appropriate consideration for the competition. Projects may be ranked higher to ensure CoC funded programs are accessible to people experiencing homelessness throughout the entire MD-514 geography.

Vulnerable/High-Needs Populations


MD-514 recognizes that high quality projects serving vulnerable and high-needs populations, such as chronic homelessness, domestic violence and substance abuse; are a critical component to ending homelessness. To ensure the needs and vulnerabilities of these particular program participants are addressed, the Performance Review Committee may rank the projects higher to ensure the programs are prioritized to receive CoC funding. These programs must meet a need in the community, show positive housing related outcomes and provide choice to participants seeking the services offered.


New projects applying for the Domestic Violence Bonus funds will be ranked in Tier 2 to ensure that existing high performing renewal projects that serve high-needs populations will remain prioritized in the competition. If there are no other Domestic Violence renewal projects in Tier 1, Domestic Violence Bonus projects will be considered for Tier 1.


Voluntary Reallocation
Projects that choose to voluntarily reallocate at least 55% of their current grant amount in
order to apply for a new reallocation based project may be granted additional consideration in the ranking order.
 

FY2021 MD-514 CoC Grant Reallocation Policy


As a condition to the creation of the Maryland Balance of State Continuum of Care; five existing CoC’s agreed to merge under the agreement that no existing CoC-funded projects would be reallocated by the Balance of State for the first two competition years. The premise of this plan is to allow time for existing projects to improve performance, where needed, under the leadership of a Balance of State model, before dollars were reallocated to new projects. The first year that projects may be subject to involuntary reallocation will be FY2022.


It is the intention of the Maryland Department of Housing and Community Development, the CoC Lead Agency, to establish and implement a robust CoC-wide monitoring and performance improvement plan in 2021. Existing projects will have the opportunity to have current performance and grant management evaluated and allow for time to receive necessary technical assistance to improve in any areas found to be inadequate. The overarching goal of the CoC is to improve system performance as a whole.

With that, MD-514 will not facilitate any involuntary reallocation of renewing CoC-funded projects during the FY2020 and FY2021 funding competitions.

In the future, MD-514 will use CoC-wide data to determine the characteristics of individuals and families with the highest needs and longest experiences of homelessness in order to develop housing and supportive services tailored to their needs through the CoC competition. MD-514 will use the reallocation process to create new projects that will improve the overall system performance and better respond to the community need.


Local Homeless Coalition Request
Although the Balance of State CoC Competition Policy will not seek to reallocate funds from renewing projects in the upcoming competition cycle, Local Homeless Coalitions will be provided the opportunity to request reallocation for projects in their jurisdiction. An LHC may have knowledge of historical performance concerns or community needs that may be best addressed through a reallocation of funds. LHCs will be given the opportunity to provide this information to DCHC staff during the competition timeline.

Voluntary Reallocation Policy
Although there are no official involuntary reallocation plans at this time, renewal projects
within the MD-514 geography may elect to voluntarily reallocate project funds, if so desired. CoC programs that are not housing first, who demonstrate low performance, or have a high recapture rate may voluntarily reallocate a portion, or all, of their grant. Funds from projects that are voluntarily reallocated may be used to fund higher performing new projects. DHCD will offer technical support and acknowledgement letters for agencies who voluntarily reallocate grant awards.